Conducting Board Meetings With a Board Portal

Board meetings are a significant responsibility that requires careful planning, a steady pace, and an acute awareness of the amount of time used by board members. To aid in this board management software tools such as a board portal can assist in the preparation of agendas and other meeting materials prior to the meeting date which makes them more accessible to directors and board members, increasing the number of participants during discussions, and enabling board members to review their decisions and guidelines in advance.

The first step is to clearly communicate the decision-making process to the board. It is important to clearly define the likelihood that your board will reach consensus, vote or a different method for making decisions ensures everyone understands what is expected of them during the meeting. This helps to avoid confusion when, for instance directors bring up an issue that was already discussed in a prior meeting.

After the old business has been settled, the board moves on to the new issues. It is essential to respect the other board members’ right to speak, as with any discussion topic. Only one director may speak at the same time, and they have to wait until their turn to be called on by the chair. The chair of the board must supervise the discussion, facilitating discussions and ensuring that all members of the board are involved.

The board votes on the new item of business and then records the results in the minutes of the meeting. If a board member is unhappy with the result of a vote, they can ask to have it reconsidered. They may also request that the issue be transferred to a committee for further investigation.

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